The Importance of Time Management

Everyone wants to work efficiently and effectively. But in daily practice, this is not always easy due to pressure, stress or other factors. That is often when time management comes into play. But what exactly is time management and what does it bring you?

What is time management?

According to Van Dale, time management is ‘the art of dealing with the available time in the most efficient way possible’. In short: have control over your own agenda, so that you do not experience stress or other problems. Aspects such as planning, division of tasks, assertiveness and communication play an important role in this. How do you schedule your work? Are you giving the right priority to your work and doing it properly? And do you indicate your limits on time? These are questions you can ask yourself.

Benefits of time management 

Almost everyone has stress at work at one time or another. Experiencing stress now and then does not hurt, but it should not become a structural problem. By means of time management, you will learn to create more peace and structure in your work and private life. You will look realistically at schedules and activities and investigate how you can indicate your limits in time if something is not feasible or desirable. As a result, you experience less stress, you get your work done faster and you enjoy your work more.  

Some tips:

Do a brain dump regularly

During a so-called brain dump, you put everything in your head on paper. Take about 10 minutes a day to write down all your tasks and work-related thoughts. Don’t skip things because you don’t think it’s relevant. It is important that everything is on paper so that you can clear your mind and trust that you no longer have to remember activities or thoughts.

Divide your day into blocks

Use a calendar or task manager that allows you to divide your day into blocks of 30 minutes each. Include a 10-minute break every hour and a half. In this way, you increase your productivity and lower your stress level. Small jobs can be bundled and grouped together in a block. Do you have bigger jobs? Then plan it over 2 blocks.

Use the Eisenhower method

Set priorities. Which activities are the most important and in a hurry? Run it first. By being able to determine which tasks to do first, you can use the Eisenhower method. Make four planes, which then divides into:

  •  Important and urgent (priority 1)
  • Important and not urgent (priority 2)
  • Not important but urgent (priority 3)
  • Not important and not urgent (priority 4)

Thus, you have a clear overview of which activities you carry out in which order.

Choose your 6 MTIs

Choose your 6 Most Important Tasks per day. These are the tasks you want to complete this day anyway. Put the task that you dread most at the top, according to the so-called Eat that frog method. After completing your first MTI, you will find yourself energized and motivated to begin the other tasks. This increases your productivity and you no longer suffer from procrastination.

Follow time management training?

Would you like to further develop your time management skills and work on your own personal style? NCOI Training offers various short training courses in time management. For example, you can opt for the 2-day training Time Management. Especially for managers, there is the training Time management for managers. Do you want more information? Our study advisers are ready to answer all your questions.

Felix Tammi

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