9 Time Management Tips That Work Easily

Always busy and need 28 hours while a day only lasts 24 hours? Is this recognizable? Then it is high time to work smarter instead of harder. With these 10 time management tips for working smarter, you can get back to what you are good at.

Time pressure is often between the ears. Often it is about the perception of being busy, while in practice, by learning to deal with it in a different way or smarter, this is not so bad. You will notice that by working smarter, adding structure to your work, and planning more consciously, you can save a lot of time. You can start with these time management tips

MEASURING IS KNOWING IN TIME MANAGEMENT

Before you get started with time management, it is important to know exactly where the problem is. As a baseline, start by keeping track of all your activities for 1 or 2 weeks. Make an overview of this and keep track of how much time you spend on these activities.

START WITH THE QUICK WINS

Do not forget to include reading and handling e-mail. Also keep track of how many interruptions, such as breaks, phone calls, or that colleague who always comes to have a chat, there were. Is the overview ready? Then take some time to look at the overview and identify the so-called ‘quick wins’, those things you can do (or not do) that immediately save you time.

WHAT RESULT DO YOU WANT TO ACHIEVE?

Step 2 is perhaps the most important step you can achieve with time management. By not knowing where you are going you are without direction. By working in a result-oriented way, you direct everything you do. If you have formulated the result clearly and clearly, you can determine direction and test all your activities against it.

SET GOALS

Now that you have clearly and clearly defined your result, you can start setting goals. You have to think strategically; make an overview of the goals you want to achieve in the short, medium and long term. Note that these goals must be consistent with the result you want to achieve.

SMART IS NOT NEW, BUT IT REALLY WORKS

Make sure the goals you set are SMART. SMART stands for Specific, Measurable, Acceptable, Realistic, and Time-bound. Do you want a simple version of that? Then make sure that your goal is focused on action/getting moving.

SET PRIORITIES

Are you one of those people who immediately tackle everything that comes to his plate? By setting the right priorities you make a distinction between the more important things and that which can wait a while. You can set priorities with numbers (1 = High, 2 = Medium, 3 = Low), words / letters (High, Medium, Low) or with colors (Red, Orange, Blue). Use whatever works best for you.

BEST OF ALL TIME MANAGEMENT TIPS? ‘SAY NO’

One of the things that immediately saves a lot of time is learning to say ‘no’. Only do the work that actually belongs to you. It is of course very friendly and collegial to help that colleague, but if this is at the expense of your own work, it is high time to stop. The word ‘No’ is just in the Dutch dictionary, so use it.

MAKE A DAY, WEEK, AND MONTHLY SCHEDULE

The result has been defined and the goals and priorities have been determined. Now is the time to translate this into a good day, week, and monthly schedule. By making good planning you give structure to your work and prevent you from postponing things unnecessarily.

Do not plan yourself for the full 100%, but also take into account the possible delay of work, unexpected matters, and ad hoc jobs. Also, give yourself the space to do nothing for a while so that you can recharge.

DELEGATE, OUTSOURCE AND AUTOMATE

You do not have to do everything you are responsible for yourself. This is often a pitfall that many starting managers fall for. Often you can, or should, outsource a task to someone else. By handling this efficiently, you can be more productive and save time.

You can not only outsource work to other people but also automate it yourself. Think of the use of templates, macros, and everything you can do with a computer or with which you can perform your work smarter. This allows you to save many hours per week.

EMAIL

Did you know that email is one of the biggest time wasters? You have probably already noticed that it is very tempting to immediately read and handle incoming mail (with the potential risk of misunderstandings.) By adding more structure to this, you can save a lot of time.

ADD STRUCTURE TO YOUR EMAIL

Plan time to handle your mail, because viewing your mail ad hoc takes a lot of time. Treat incoming mail just as you would treat other incoming activities. Link a priority and a task to your emails and schedule it if you cannot deal with it immediately.

SPEED ​​READING

If you have to read a lot of texts for your work, learning speed reading is the solution that can save you a lot of time. Speed ​​reading/speed reading is a skill, just like riding a bicycle. To really master this skill, it is best to take a course.

DON’T REINVENT THE WHEEL

There are many good books available full of time management tips with a wealth of information and full of useful tips for working smarter. Use this or let yourself be coached or trained to work more effectively and with more results.

Felix Tammi

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